A dirty and cluttered office can obscure your
capacities. Research has revealed that
individuals tend to be more productive when they
work in a clean environment. If you are finding
it difficult to find things in your office, it
is time for spring cleaning. Here are 6 easy
ways to spring clean your office.
1. Eliminate Clutter
The first step is to eliminate clutter. Start
with your office desk because this is where most
people accumulate clutter. The presence of
clutter will make it difficult for you to work.
It can also create a good environment for
bacteria and dirt to accumulate. Get rid of
broken stationary and unwanted magazines and
papers. Remove anything that you do not require
for your day-to-day work tasks. You can also
come up with a filing system that will help you
manage your essential documents. If you have
excess supplies, put them in your cabinets. An
organized and clean work space will energize
you.
2. Dust
Once you have eliminated all the clutter in your
office, it is time to dust. Dusting is an
important step during spring cleaning. When
dusting, make sure you use an absorbent cloth to
capture as much dust as possible. You can also
use a damp cloth on surfaces that cannot be
damaged by water. Dust every part of the office
including:
· Windows
· Doors
· Computers
· Air conditioner
· Lights
3. Vacuum
After the dusting is complete, the next step is
to vacuum every part of the office. Start with
one of the corners and make sure you work
methodically, covering each area.
4. Organize Computer
Spring cleaning an office involves organizing
both your physical and virtual environment and
this is why you have to make sure you organize
the computer. If you can no longer see your
desktop background because of all the icons that
you have created, your computer is cluttered. It
is difficult to find what you are looking for if
the entire screen is filled with icons. Some of
the icons may be unnecessary and it may be
possible to group several documents in a single
folder. File any documents that you will need to
review regularly. Delete any documents that are
not required for future reference. This can save
you several minutes when you are looking for an
essential document.
You also need to sort out your email inbox. It
is possible to create different categories for
the various emails you receive. This will make
it easy to find an important email. If you tend
to get a lot of spam, it is time to boost your
security settings to stop unnecessary emails
from getting to your inbox. Get rid of any
software that you no longer use on your
computer. The software is just taking up a lot
of space. You should also make sure you have
backup for all your essential files to avoid
disappointment in case of an accident or loss.
5. Arrange your Power Cables and Cords
If your office has several electrical
appliances, you probably have to deal with
several cords and cables. They can make your
office look disorganized if they are not
contained. The best way to contain them is to
purchase binder clips that will keep your office
looking neat without getting rid of any
electrical appliance.
6. Replace and Recycle Old Technology
Spring cleaning should also include the kind of
technology that you are using in your office. If
you are still using an old desktop or laptop,
you should consider replacing it with one of the
latest tablets to save on space and enhance
portability. For those who cannot replace their
laptops or desktops, you should get an ergonomic
keyboard that will offer greater comfort.
Recycle your old ink toners, monitors, and
printers.
The kind of environment that you create in your
office can have a significant impact on your
performance. Spring cleaning ensures that you
only keep what you need and the office is safe
and healthy. The most important thing to
remember is that everything that is visible in
your office should be required for day-to-day
office tasks. This will make it easy for you to
meet deadlines because you know exactly where
everything is. You do not want to spend several
hours looking for a document needed for an
important meeting because your office lacks
order.
